Finance & Fees•
4 min read
Invoicing and Payment Tracking
Issuing student invoices, recording bank payments, and generating receipts.
Audience:School Administrator
Before You Begin (Prerequisites)
- Active fee structure.
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Step 1: Generate Class Invoices
From Finance > Invoices, select "Generate Invoices" by class arm or academic session. The system creates individual billing records for all learners.
Documentation Image PlaceholderFinance & Fees
Image 30:Student Invoicing and Debtors List
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Step 2: Record Payment
When a parent pays via bank transfer, POS, or cash, click "Record Payment" on their invoice. Enter the amount paid, payment method, and transaction reference.
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Step 3: Issue Electronic Receipt
The system updates the remaining balance and generates an official printable payment receipt with unique receipt number.
Important Operational & Security Notes
- Parents can immediately view updated payment balances and receipts on their Parent Portal.
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